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Privacy Policy

At Run for the Cure Foundation (RFTC Japan), we are committed to protecting the privacy and personal information of our donors, volunteers, event participants, and website visitors. This Privacy Policy explains how we collect, use, and safeguard your information through our website (https://rftcjapan.org/) and our organizational activities.

Table of Contents

Information We Collect

We collect personal information that you voluntarily provide to us when you interact with our website. This includes:

  • Contact Information: Name, email address, and phone number (collected via our “Contact Us” form or newsletter sign-up).
  • Donation Details: When you donate, we collect your name, donation amount, billing address, and “dedication” names. Note: Credit card and payment processing are handled by secure third-party providers; we do not store your full financial details on our servers.
  • Volunteer & Event Registration: Information related to your interest in volunteering or participating in events like the Pink Ball, Casino Night, or Run for the Cure/Walk for Life.
  • Technical Data: We automatically collect certain information when you visit our site, such as IP addresses, browser types, and pages visited, through cookies and analytics tools.

How We Use Your Information

RFTC Japan uses the collected data for the following purposes:

  • Mission Support: To process donations, issue receipts, and manage donor records.
  • Communications: To send email newsletters and updates regarding our breast cancer awareness programs and fundraisers (only if you have opted in).
  • Event Management: To coordinate participation in our annual events and volunteer activities.
  • Inquiry Response: To answer questions submitted via our contact forms.
  • Website Improvement: To analyze website traffic and improve the user experience.

Data Sharing and Third Parties

We do not sell or rent your personal information to third parties. We may share your data only in the following circumstances:

  • Service Providers: With trusted vendors who assist in our operations, such as payment processors (for donations), email marketing services, and web hosting providers.
  • Legal Compliance: If required by Japanese law or to protect the rights and safety of the Foundation.
  • NPO Requirements: For standard reporting and auditing required of registered NPOs in Japan.

Cookies and Tracking Technologies

Our website uses cookies to enhance functionality and analyze performance.

  • Google Analytics: We use this to understand how visitors interact with our site. You can opt-out by adjusting your browser settings.
  • Social Media Plugins: Our site includes links to Instagram, Facebook, and Twitter. Interacting with these may allow those platforms to collect information as per their own privacy policies.

Data Security

We implement appropriate technical and organizational measures to prevent unauthorized access, loss, or alteration of your personal data. This includes SSL encryption for our website and restricted access to personal information by authorized staff and volunteers only.

Your Rights (APPI Compliance)

In accordance with Japan’s Act on the Protection of Personal Information (APPI), you have the right to:

  • Request access to the personal information we hold about you.
  • Request correction of inaccurate or outdated information.
  • Request the deletion of your data or a “stop-use” order if the data is being handled outside of its intended purpose.
  • Withdraw consent for newsletters or marketing communications at any time.

International Data Transfers

As an international organization serving a bilingual community, some of our service providers (such as cloud storage or email platforms) may be located outside of Japan. We ensure that these providers maintain standards of data protection equivalent to Japanese law.

Changes to This Policy

RFTC Japan reserves the right to update this Privacy Policy to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated “Last Updated” date.

Privacy Policy & Photo Consent

The organizer recognizes the importance of protecting personal information and will handle all personal data appropriately in compliance with applicable privacy laws and regulations.
The personal information you provide will be used for the administration of this event, communication with participants, responding to inquiries, and providing information about future events organized by us. We may also contact you to confirm details related to your registration if necessary.
Your personal information will not be disclosed or provided to any third party without your consent, except where required by law.
Photographs will be taken during the event for promotional and publicity purposes. These photographs may be published or used in the organizer’s promotional materials, including our website, social media platforms, event announcements, and PiNK magazine.
By submitting your registration, you acknowledge and agree to the terms outlined above.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us:

Run for the Cure Foundation (RFTC Japan)
Izumi Osaki Building 6F,
Osaki 3-6-28, Shinagawa-ku,
Tokyo 141-0032 Japan
Phone: +81-(0)3-4520-8650
[Contact form]